Coaching in 2025 looks a lot different than it did just a few years ago. With more clients online, higher expectations, and a crowded market, coaches need the right tools to stay organized, deliver value, and grow their business.
If you’re a life coach, business coach, fitness coach, or wellness coach, the right platform or app can save you time, boost client results, and streamline your workflow.
In this guide, we rank and review the 10 best coaching tools and apps in 2025 so you can choose the ones that fit your coaching style and business model.
Why Every Coach Needs Digital Tools in 2025
- Efficiency – Automate scheduling, payments, and reminders.
- Client engagement – Use apps to keep clients accountable and motivated.
- Scalability – Serve more clients without burning out.
- Professionalism – Give your clients a smooth, modern experience.
Whether you’re just starting out or scaling a six-figure coaching business, these tools make running your coaching practice easier and more effective.
1. CoachAccountable – Best All-in-One Coaching Platform
CoachAccountable is a complete coaching management system. It offers session scheduling, payment integration, client progress tracking, and even group coaching features.
Key Features:
- Custom client dashboards
- Automated reminders & homework assignments
- Session notes & progress tracking
- Secure client portal
✅ Best for: Coaches who want an all-in-one professional solution.
2. Kajabi – Best for Coaching + Online Courses
Kajabi isn’t just a course platform—it’s a business powerhouse. Many coaches use Kajabi to combine coaching, digital products, and memberships under one roof.
Key Features:
- Create courses, memberships, and coaching programs
- Built-in email marketing and funnels
- Payment integration
- Website builder
✅ Best for: Coaches who want to scale with courses and memberships.
3. Practice – Best Client Relationship Manager (CRM) for Coaches
Practice is designed specifically for coaches, therapists, and consultants. It simplifies client management with a beautiful and intuitive design.
Key Features:
- Simple CRM for client organization
- Contract management & e-signatures
- Session scheduling + payments
- Secure messaging
✅ Best for: Coaches who want a lightweight but powerful client management app.
4. Zoom – Best for Virtual Coaching Calls
It’s no secret—Zoom is still the most widely used video coaching tool. In 2025, its integrations with other coaching platforms make it even more powerful.
Key Features:
- HD video calls with screen share
- Breakout rooms for group coaching
- Recording and transcription
- Integrates with calendars & CRMs
✅ Best for: Coaches who host live, interactive coaching sessions.
5. Notion – Best for Coaching Organization & Templates
Notion is a flexible workspace where coaches can create dashboards, session notes, client trackers, and accountability templates. Many coaches even share Notion workspaces directly with clients.
Key Features:
- Customizable coaching templates
- Goal tracking and habit monitoring
- Client dashboards
- Collaboration features
✅ Best for: Coaches who want a customizable, creative setup.
6. BetterUp Coaching Platform – Best for Corporate Coaching
BetterUp is one of the biggest names in professional and executive coaching. It connects coaches with organizations and provides a streamlined coaching platform for corporate clients.
Key Features:
- Matching system for corporate clients
- Data-driven progress reports
- Large-scale coaching delivery
- Professional development tools
✅ Best for: Coaches who want to tap into corporate clients.
7. Calendly – Best for Hassle-Free Scheduling
No more back-and-forth emails. Calendly makes scheduling effortless by letting clients book sessions directly into your calendar.
Key Features:
- Custom booking links
- Time zone adjustment
- Automated reminders
- Payment add-ons
✅ Best for: Coaches who want frictionless scheduling.
8. Slack – Best for Community & Group Coaching
Slack isn’t just for startups—it’s a great tool for group coaching programs and accountability communities.
Key Features:
- Private client groups
- Direct messaging
- File and resource sharing
- Integration with other apps (Google Drive, Notion, Zoom)
✅ Best for: Coaches who want to build a private coaching community.
9. Trello – Best for Visual Progress Tracking
Trello is perfect for coaches who want to help clients stay accountable using visual boards, tasks, and deadlines.
Key Features:
- Drag-and-drop project boards
- Goal tracking with milestones
- Collaboration and checklists
- Great free plan
✅ Best for: Coaches who focus on accountability and goal achievement.
10. Stripe – Best for Simple Coaching Payments
Getting paid should be simple, and Stripe makes it seamless. Many coaching platforms integrate with Stripe for automatic payments.
Key Features:
- Secure online payments
- Subscriptions & recurring billing
- Global payment support
- Easy integration with coaching software
✅ Best for: Coaches who need a reliable payment system.
Final Thoughts
Coaching in 2025 is all about efficiency, scalability, and client results. The right tools save you time, simplify your business, and give clients a seamless experience.
Here’s a quick recap:
- Best all-in-one platform: CoachAccountable
- Best for scaling: Kajabi
- Best for organization: Notion
- Best for client communication: Slack
- Best for payments: Stripe
👉 Start small, pick one or two tools, and add more as your coaching business grows.
Need help choosing the right platform for your coaching practice? At Luckydesign.in, we help coaches build smart systems, scale online, and grow faster. Contact us today to get started.
